1. Requesting replacement equipment from IT. Popular Examples of Intranet and Office 365 and Components. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Managers also have more central oversight of the teams collective skills with employee profiles. A project go-live announcement email is the perfect vehicle for that. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. A practice run means you can check how well the content is working from a mobile perspective. Your content should be consistent in style and presentation, especially fonts and font sizes. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Results that add up where it matters most: your bottom line. Email. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. Internal Communication Examples of Leadership Comms. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Today, employees create awareness about their company and can serve as valuable brand advocates. Let's start looking out one appropriate email of your interest from the number of templates / samples . Example #2: Informal recognition with a "kudos" in healthcare. Display business updates or alerts. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Accordions and expanding text are perfect for mobile-responsive intranets. Privacy and security are guaranteed with the intranets administration tools. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Engaging staff with vibrant images is a great way to entice them to explore the content further. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Designed for advanced intranet administrators, the tool is super-easy to use. This includes updates on strategy, progress, and other company-wide announcements. You can use the intranets intuitive forms builder to set up your workflow processes. 1. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Specialist Services Organisation. Launch video. Example #1: Announcements in the technology industry. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. And it promotes a friendlier, more people-focused company culture. An easy-to-follow dropdown menu sets out the available tools. Page permissions restrict who can create and edit content. Tips for Writing Email Announcements. Test out the intranet design on smartphones and tablets before going live. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Trying to pack too much in with lots of text and images makes for a confusing user experience. Align teams with a newsroom and announcements page. This example has identified quick links with an engaging icon. Intranet technology has been around for over 25 years. The current work environment is radically different compared to 20 years ago or so. SSO is a great time-saver and makes for a smoother, more coherent user experience. Restrict access to relevant staff only using the intranets page permissions feature. Follow the same process for other departments and any centralized data that all staff need to access. We are delighted to have you on our team! Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Employees use it to work on projects, read company announcements, and find files. Download Examples Press kit. Back in the old days, employees used a company intranet largely to save and share files. The classic intranet use case is a home for company resources. Nowadays, its essential to have a mobile-responsive intranet. The information in each expanding text area doesnt load until the user clicks the chosen product. 2 The personalised intranet homepage. The choice is yours. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. An even better approach is to run an intranet naming competition, complete with prizes. Intranet welcome message example 4: Staff handbook. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. You can even adapt the template and introduce custom fields as appropriate. And advanced search functions such as. 9 Company Intranet Examples. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. When it comes to managing your intranet, a simple site map is an essential tool. 2. An internal job posting email template. If you want to improve the performance of team members who are considered "average," do the same for them. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. Corporate Intranet Portal homepage. Example #6: Giving employees valuable . For example, Ben in Marketing should not be able to access private payroll information. Leaders can still be visible and accessible. Each department has its own section, so its clear who is responsible for the content. Employees can connect with colleagues in a team or project setting as well individually. Site maps provide an overview of the entire site and assist in the review and management of content. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Keeping it simple means the administrative burden can be shared across the organization. Pack as much information as you can into easily digestible bites. Or make it completely mysterious. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! Too many intranet pages and you run the risk of the site become overly complex. . Say, for example, you want to change the color scheme in line with your new corporate image. Avoiding trigger words that will send your email into the spam folder. An intranet page is simply an element of a company intranet, e.g. Employees can publish a post at any time to officially thank any other employee. Subject line: Help us welcome [new employee name] to the team! This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Ensure staff dont miss out on important updates with targeted notifications. Remote working has exploded since the onset of Covid-19. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Try to avoid using pictures sourced from the web. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Its a simple but very effective tool for improving internal communications and collaboration. You can then embed the video in an iframe or widget on your intranet. Today, HR Clouds Workmates solution delivers all of these capabilities and more. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Communicate the purpose of the intranet with emphasis on your organisation's needs. 1. Keep employees connected in a remote working setup. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. The homepage sets the tone and expectations for the whole site. Theres only one way to find out ask them. Explaining the value of your product is an essential part of your communication. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Wayfinding helps users to find their way around the site. Here they are: 1. Consider naming your intranet. When it comes to customization, the skys the limit with CSS so let your creativity run wild. Announce your new product Send it 1 week before the launch. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. Filing fault reports for vehicles and machinery. Best practice suggests you should be economical with hyperlinks to documents. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. In todays competitive business environment, its essential to have a strong connection. The current work environment is radically different compared to 20 years ago or so. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. An intranet software makesonboardingeasier than ever. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Here you can find an example for one of my go-live emails. Integrates well with other Microsoft 365 and third-party apps/platforms. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Or create and upload your own videos. Insert YouTube or Vimeo videos directly in your intranet. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Simple, straightforward administration tools are a must. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Highlighted in this example are just a few of the wide range of choices available. It dictates how users find data within the site. A wide variety of industries from only four countries were represented this year. The example below shows an embedded Office 365 Excel spreadsheet. The intranets home page sets the standard for your whole intranet. It sets out what the site is all about so the user is clear whats in store. Collaborating on projects. The intranets notifications tool is a very handy feature. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Organizations relay these kinds of announcements in a variety of formats . In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Following this rule also helps you focus on whats really important. An easy-to-follow dropdown menu sets out the available tools. From the list of out of the box apps, choose Announcements. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Get staff members involved from the get go. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. However, be careful not to overdo the number of child pages. Central administration of users and credentials. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Make sure that you regularly review the content and remove any out of date or obsolete information. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Storing files centrally within your intranet can solve several problems. You can also quickly identify any duplicate content and rationalize information across the entire site. User profile pages are an invaluable way of introducing employees to each other. Then choose "Blank List.". Advanced search will make it easy for workers to find colleagues. Example #1: New Employee Announcement Email Template. Employee profiles differ from company to company but often include areas of expertise and current projects. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Crisis Communications. Body: Greetings! Its intuitive and easy to follow. Staff directories bring workers together regardless of location. 2. The best video content has a clear focus and is short and sweet. We start this chapter by looking at best practice trends in IA. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. In general, this will follow the basic format of external job posts. Want to know what employees really think about your company? Some businesses organize the intranets content by team or department. Employees can upload pictures from a corporate event and share them with the whole company. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Transform your company culture, cultivate your people and help retain the highest performing talent. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Storing all company data and information on your intranet means staff know exactly where to go. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. During that time, they have always been dedicated to . Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. Alongside contact details and the department is a link to more detailed staff profiles. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Intranets offer a range of solutions to businesses of all sizes and in all sectors. Stating details on the activities or events to be conducted in the employee's honor. The following section showshow intranets help companies become more effective. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. Use the intranets intuitive forms builder to create your own employee engagement surveys. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. 1. That means you should send them announcement emails when you have new products, events, or changes within your business. Gather ongoing feedback on specific issues with a snap poll. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. Harness the power of Google and Microsoft in one platform with universal access for all staff. Johnson & Johnson is the world's largest healthcare company. You can create a small graphic to include in the signature if you want something extra special. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. First impressions really do count. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. It also allows a company to reach out to an existing customer base . This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. And aim to include a mix of team and corporate news for a personalized user experience. This example shows how a minimalist, very visual page has maximum impact. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Always test it on a mobile device if you can beforehand. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Whats more, the intranet allows you to provide context around files by linking directly from pages. Page header images and banners at the top of each page are a great design feature. There are many types of Intranets your organization may benefit from. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Outdated data or static images and pages, on the other hand, will simply see them logging off. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. Forums are a convenient tool in businesses with distributed teams. And its also a good idea to set up your quick links on the home page to make it easy for the user. The intuitive software makes ongoing administration a straightforward task. The homepage also has a brief mission statement. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Furthermore, online forms mean staff have 24/7 access. And its the same simple process to change any of the settings on your page. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Back in the old days, employees used a company intranet largely to save and share files. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. And managers have more oversight of where things are at and any potential bottlenecks. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Example #4: Content management system. The objective of the retirement announcement email is to; Share details about the employee's departure. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. This application of intranet reduces the time employees spend looking for information. This is often more obvious to the user and makes for a more engaging employee experience. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. How do you choose the right intranet development option? And if you are using lots of videos on your intranet, then upload them first to YouTube. A company is not a company without its people and mostintranetsare about the people. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. 4. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. Upload files, videos, and images. And make sure you mix things up. its home page. No doubt, you will have several intranet content creators and editors identified across the organization. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. The design of your intranet could well be the difference between success and failure. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Consider incorporating a real-time team chat feature. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Click the "+" sign, then choose List. Custom integrations mean employees dont waste time switching between different platforms and logins. For users, quicklinks are a big time saver. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Having a catchy and memorable intranet name is a great way of promoting the intranet. Easily embed assets and have centralized permissions applied. Why not use a colorful visual to grab users attention. You can also check when colleagues have read the notification. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. While knowledge sharing, training, and onboarding can all be enhanced with video. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. Local News & Announcements Leadership communication is the information exchanged between leadership and the workforce. Updates are made in real-time with the intranet automatically saving the information. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Its a central hub designed to make it easier for employees to access all they need to get the job done. Clinked Best for: being a white-labeled intranet app. And its a vital lifeline for remote employees. Over the course of the next few months, we will be adopting G Suite for . Page, section, and content headings need to be specific and relevant. Use specific, distinct category descriptions that make it clear what content is included. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. One of the keys to working more efficiently is to get a single communication system. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Intranet examples: How these top companies use Happeo. . Keep it simple. Company news and announcements. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Also, keep in mind how the columns flow on mobile devices, including which display first. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. You can provide explanatory notes or training information on the page as well. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. And dont forget each parent and child page should be solving a business problem or pain point. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Even non-technical staff will find intranet management easy. Take our workplace Zodiac quiz to find out! Use the in-built graphics and layout or adapt the template and upload your own images. One of the intranet on whats really important to include in the employee profiles better List... Company is not a company intranet largely to save and share them with latest... 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